Lloyd Sealy Library
John Jay College of Criminal Justice
Lloyd Sealy Library

Lloyd Sealy Library

John Jay College of Criminal Justice

Reserves how-to (for faculty)

At this time we strongly encourage faculty to remain aware of the resources they are assigning for classes. While the library is physically closed, students and faculty will not be able to access physical books (circulating and reserve collections), DVDs, etc. for borrowing or scanning. If your assignment requires an item that is only accessible via the physical library, please make every effort to ensure that you are able to provide the material to your students via alternative methods. This page provides additional information and suggestions.

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About eReserves (electronic reserve)

eReserves (electronic reserves) provides students with access to supplementary course materials, such as single chapters from books or articles from journals, magazines, or newspapers.

To create a new eReserves page, submit your course information to the Reserve Librarian using this form.

To add additional documents to an already existing eReserves page, email libreserve@jjay.cuny.edu with the document(s) attached and include in the email body the full citation(s) and associated course number. Documents must be submitted at least one week before their assigned reading date.

Linked documents: If the article is from a journal to which we have an online subscription, we will link into that database from the course page in eReserve. Include the URL (permalink) in the submission form.

Digital files: If you already have digital copies of the items you wish to post, there will be a point at which to upload them via the submission form along with their full citations.

Once your course page is set up, the password assigned, and contact information exchanged, faculty may submit additional scanned documents or database or web links to be posted on the page.

NOTE: Poor photocopies scan badly, resulting in illegible text, large files that download slowly, and a generally frustrated reader. All materials must be accompanied by the full citation for each work. Materials are placed on eReserve only when they comply with our copyright policy

It is extremely important that faculty do not rely solely on the eReserves platform to retain course material. Due to copyright guidelines and rare but potential technological insecurity, there is no guarantee that materials will remain available from semester to semester. Maintaining your own copies and organizational structure is incumbent upon you.

I am already using Blackboard for my classes. Do I need to use eReserve, too?

No. It's a personal choice. If Blackboard is where you post electronically available readings for your students, it is not necessary to also have an eReserves page unless you prefer the interface, for instance. EReserve is only for posting PDFs or Word docs, Powerpoints, web or database links, etc. It does not have the other functions available in Blackboard. In terms of copyright and fair use, the same guidelines apply in both platforms.

Can't find your eReserves page?

eReserve pages will be automatically deactivated at the end of each semester. To reactivate an eReserves page for the current semester, email the Reserve Librarian with the course name and number.

Problems with eReserves documents

While we try to ensure that documents are scanned accurately and completely, problems do occasionally arise. Professors are strongly encouraged to LOOK AT and CHECK their documents on eReserves before the date when the students are assigned the readings. We can then resolve any problems, e.g. missing pages or illegible text, before the readings are due.

Optimizing PDFs for accessibility

Following recommended steps will enable PDFs to be searchable and readable by assistive technologies.

  1. If scanning documents before submitting or posting yourself, please make every effort to create PDFs that are accessibility compliant using the options on your scanner settings. Here is a guide.
  2. If photocopying or scanning pages from a book or journal, avoid photocopying 2 pages side by side. Copy single pages instead.

Managing your own eReserves pages

We encourage individual faculty to manage their own eReserves page(s). This enables you to post documents at any time you like and label and list the documents in whatever way suits you best. Please email the Reserve Librarian to request a manager account.

NOTE: eReserves pages must comply with the Library reserve copyright policies. Faculty who post materials in excess of fair use and in gross violation of copyright law will have eReserves privileges revoked.

If you had self-managing permissions in the "old" eReserves system (prior to June 2015), you will need to request that a new account be created. If you already have your *new* log in credentials, you may enter them here.

Library purchase requests

Faculty who would like to request that books (including eBooks) be purchased by the library and placed on reserve can send in a puchase suggestion or contact the Acquisitions Librarian, Prof. Maria Kiriakova mkiriakova@jjay.cuny.edu.

Note: The library does not normally purchase textbooks. Students are strongly encouraged to buy textbooks required for their courses. Professors who have adopted, or are thinking of adopting, a particular text for a course are reminded that textbook publishers, when asked directly by instructors, often provide one or two “desk copies” of texts. We would be happy to keep a desk copy on reserve. Please note that books owned by other libraries may not be placed on reserve at John Jay.



Contact information

Faculty inquiries may be directed to the Reserve Librarian at libreserve@jjay.cuny.edu.

Students may email the Reference Desk.